{CC} Evening Meeting 9/3/13




AGENDAS

FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, SEPTEMBER 3, 2013 AT 3:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COMMISSION AT 5:30 P.M. IN THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Commission may take up items out of the order shown on any Agenda. The City Commission reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

 

WORK SESSION

 

A. City Commission will discuss or receive reports on the following current matters or projects.

 

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Airport Board

Amarillo Local Government Corporation

Amarillo-Potter Events Venue District

Animal Control Board

Board of Hospital Managers

Emergency Care Advisory Board

Greenways Public Improvement District

Health Facilities Corporation

Library Board

Parks and Recreation Commission

Zoning Board of Adjustment

 

(2) Review and Discuss – Fiscal Year 2013/2014 City of Amarillo Budget;

 

(3) Presentation and Discussion of the proposed 2013/2014 Fiscal Year Budgets and Programs or Services for:  Amarillo Convention and Visitor Council

Center City of Amarillo, Inc.

Downtown Amarillo, Inc.

 

(4) Consider future agenda items.

 

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

 

(1) Amarillo Economic Development Corporation incentive project;

 

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

 

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

 

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

 

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Browne; Ethridge; Castleberry; D. Bastardo, James; and TCEQ Compliance;

 

(6) Discuss 2012 Atmos Rate Appeal and associated matters;

 

(7) To deliberate regarding security devices or security audits, security personnel;

 

(8) Confer with attorney on referendum petition(s);

 

(9) Discuss Charter and upcoming 100th Anniversary; and

 

(10) Discuss gifts or donations to the City.

 

REGULAR MEETING ITEMS

 

INVOCATION:  Kevin Deckard, Polk Street United Methodist Church

PROCLAMATION: “Blood Cancer Awareness Month”

 

1. MINUTES:   
Approval of the City Commission  minutes of  the  regular  meeting  held  on  August 27, 2013.

 

2. NOTICE OF PUBLIC HEARING ON TAX INCREASE: 
THE CITY OF AMARILLO IS CONSIDERING A TAX RATE OF $0.34009, WHICH IS GREATER THAN THE CURRENT RATE.  THIS PROPOSED RATE WILL RAISE MORE TAXES THAN LAST YEAR’S TAX RATE.  THE TAX RATE WILL EFFECTIVELY BE RAISED BY 7.89 PERCENT.  THE TAX ON AN AVERAGE HOME LAST YEAR WAS $363.45.  THE TAX ON AN AVERAGE HOME WOULD BE $385.51 UNDER THE PROPOSED RATE.

 

3. RESOLUTION – APPROVAL OF CENTER CITY TAX INCREMENT REINVESTMENT ZONE NUMBER 1 (TIRZ #1) 2013/2014 BUDGET: 
This resolution approves the 2013/2014 Tax Increment Reinvestment Zone #1 budget.  The TIRZ #1 is a cooperative effort of various governmental entities and was created in 2006 to facilitate the revitalization of downtown Amarillo and financially assist in the implementation of the Downtown Amarillo Strategic Action Plan.  This budget has been recommended for approval by the TIRZ #1 Board of Directors.

 

4. RESOLUTION – APPROVAL OF 2013/2014 AMARILLO-POTTER EVENTS VENUE DISTRICT BUDGET: 
This resolution approves the 2013/2014 Budget for the Amarillo-Potter Events Venue District.  This budget is funded through a 5% car rental tax and a 2% hotel occupancy tax.  The Amarillo-Potter Events Venue District operates and maintains voter approved entertainment venues within the City.  This budget is recommended for approval by the Amarillo Potter Events Venue District Board.

 

5. RESOLUTION – APPROVAL OF AMARILLO ECONOMIC DEVELOPMENT CORPORATION 2013/2014 BUDGET: 
This resolution approves the 2013/2014 Amarillo Economic Development Corporation (AEDC) Budget.  This budget is funded by an existing one-half cent local sales tax and is utilized to attract and develop industrial, manufacturing and associated economic development enterprises as well as to retain and expand existing qualified business.  These activities create employment and economic development opportunities for our community.  This budget is recommended for approval by the Amarillo Economic Development Corporation Board of Directors.

 

6. RESOLUTION CALLING A PUBLIC HEARING TO DETERMINE WHETHER CERTAIN CONDITIONS DESCRIBED HEREIN CONSTITUTE A PUBLIC NUISANCE AT THE LOCATION(S) STATED: 
This resolution sets the date and time for a public hearing to determine if the properties at:  1221 South Arthur Street, 2410 South Arthur Street, 2808 Martin Road and 213 North McMasters Street, constitute a public nuisances and thereby declared as dangerous structures.

 

7. RESOLUTION – FEDERAL AVIATION ADMINISTRATION AIRPORT IMPROVEMENT PROGRAM (AIP) GRANT ACCEPTANCE: 
This resolution accepts a grant award from the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) in the amount of $3,756,217.00. These dedicated funds are provided to the Rick Husband Amarillo International Airport each year based on enplanement numbers and are restricted to airport projects. This grant will provide ninety percent of the cost of four projects: the terminal building drainage improvement project, escalator replacement, airfield electrical improvements, and the wildlife hazard management plan. The required ten percent match of $417,358.00 is available from the approved FY 2012-13 Airport Capital Improvement budget.

 

8. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

 

A. Purchase – Dell Computer Equipment:Award on State of Texas Department of Information Resources (DIR) Cooperative Purchase Program to Dell Computers — $110,783.16
This item approves the purchase of 33 Dell laptops and 54 desktops as replacement of existing equipment. The replaced equipment has been in service for 8 or more years. The purchase also includes 3 network file servers. The purchases are part of the routine replacement schedule for technology equipment or approved new equipment. Funding is available in the approved FY 2012-2013 Information Technology operating budget.

 

B. Purchase – Mobile Vision Body Microphones and DVR:Award on HGAG purchasing agreement to L-3 Mobile-Vision, Inc.  — $64,246.00
This item approves the purchase of a mobile (in-car) video system, antenna, and body microphone equipment for police field personnel. The purchase will replace outdated equipment and provide some new equipment. Funding for the purchase is available in the current Police Department Auto Repair and Maintenance budget.

 

C. Approval -Terminal Drainage Project – East End:Award to low responsive bidder: L.A Fuller and Sons Construction, LTD —  $1,210,292.00
This item approves the construction contract for the Rick Husband International Airport terminal east end storm water drainage project. The project also includes the removal of underground fuel storage tanks. Funding for 90% this project is available from the Federal Aviation Administration (FAA). The 10% match is available in the approved FY 2012-2013 Airport Capital Improvement Program budget.

 

D. Approval – Airfield Electrical Improvements:Award to low responsive bidder: Duke Electric Co., Inc. — $965,044.05
This item approves the construction contract for a variety of airfield lighting projects at the Rick Husband International Airport. The projects include runway distance lighting, vault switch gear, signage and windsock equipment. Funding for 90% this project is available from the Federal Aviation Administration (FAA). The local 10% match is available in the approved FY 2012-2013 Airport Capital Improvement Program budget.

 

E. Approval – Renewal of Natural Gas Contract:Award to sole source: Atmos Energy — $960,814.00
This item approves a one year extension of the contract with Atmos Energy to provide natural gas to the Hollywood and River Road Wastewater Treatment Plants. The contract period is October 1, 2013 to September 30, 2014 and is being offered to the City at the existing rates and index pricing.

 

F. Approval – Asbestos Consulting Services:Award to best evaluated proposer: Compliance Sampling and Analysis, Inc.
This item awards a professional services contract for asbestos consulting and management services for one year. The contract will provide  several city departments with the required analysis, testing, abatement supervision, and reporting of asbestos abatement projects. The contract allows four one-year renewals. The estimated annual cost is $75,000.00. Funding will be available from the various operating or project budgets of the City Department which will utilize the consulting services.

 

G. Acceptance – Consolidated Public Health Grant Awards:Agency:  Texas Department of State Health Services — $1,440,406.00
This item accepts the funding awards for seven grant programs for fiscal year 2013/2014 from the Texas Department of State Health Services (DSHS) for the Amarillo Department of Public Health. DSHS has initiated a bundled contract process to streamline the funding process. The following programs will be funded effective September 2013:
HIV Prevention $210,251Refugee Screening $549,856TB Federal Award $  23,621  New grant

TB State Award $  38,763  New grant

Immunizations $261,049

Preparedness/Bioterrorism $245,122

Public Service Block Grant $111,744

 

9. PRESENTATION: 2013 EVERY DROP COUNTS:

This presentation will provide an overview of Amarillo’s water usage and the conservation goals and activities for the 2013 Every Drop Counts Campaign.

 

PUBLIC FORUM

Overview: Comments from interested citizens on matters pertaining to City policies, programs or services.

 

MISCELLANEOUS

 

1. Planning and Zoning Commission, minutes of August 12, 2013.

 

2. Boards and Commissions – appointments as listed on attached.
Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.
Posted this 30th day of August 2013.

 

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{CC} City Commission