{CC} Regular Meeting 9/10/13



AGENDAS

FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, SEPTEMBER 10, 2013 AT 1:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COMMISSION AT 3:00 P.M. THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Commission may take up items out of the order shown on any Agenda. The City Commission reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

 

WORK SESSION

 

A. City Commission will discuss or receive reports on the following current matters or projects.

 

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Airport Board

Amarillo Local Government Corporation

Amarillo-Potter Events Venue District

Animal Control Board

Board of Hospital Managers

Emergency Care Advisory Board

Greenways Public Improvement District

Health Facilities Corporation

Library Board

Parks and Recreation Commission

Zoning Board of Adjustment

 

(2) Review and Discuss – Fiscal Year 2013/2014 City of Amarillo Budget;

 

(3) Consider future agenda items.

 

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

 

(1) Amarillo Economic Development Corporation incentive project;

 

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

 

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

 

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

 

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Browne; Ethridge; Castleberry; D. Bastardo, James; and TCEQ Compliance;

 

(6) Discuss 2012 Atmos Rate Appeal and associated matters;

 

(7) To deliberate regarding security devices or security audits, security personnel;

 

(8) Confer with attorney on referendum petition(s);

 

(9) Discuss Charter and upcoming 100th Anniversary; and

 

(10) Discuss gifts or donations to the City.

 

REGULAR MEETING ITEMS

 

INVOCATION:  Burt Palmer, Polk Street United Methodist Church

 

1. MINUTES:   
Approval of the City Commission  minutes of  the  regular  meeting  held  on  September 3, 2013.

 

2. PUBLIC HEARING ON FISCAL YEAR 2013/2014 BUDGET: 
This Budget will raise more total property taxes than last year’s budget by $2,351,508 or 7.25%, and of that amount $730,364 is tax revenue to be raised from new property added to the tax roll this year.

 

3. ORDINANCE NO. 7431: 
This is the first reading of an ordinance adopting the City of Amarillo budget for the 2013/2014 fiscal year.  This budget allows for the City to continue providing effective public services, programs and assistance to Amarillo residents in the upcoming year.

 

4. ORDINANCE NO. 7432: 
This is the first reading of an ordinance approving the City of Amarillo tax roll, setting an ad valorem property tax rate and levying a tax on all property subject to taxation within the City for the 2013 tax year.  This ordinance establishes an ad valorem tax rate of $0.31335 per $100.00 property valuation for City maintenance and operations expenses and $0.02674 per $100.00 property valuation for existing debt expenses resulting in a total ad valorem rate of $0.34009 per $100.00 property valuation.

THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 7.89 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $20.59.

 

5. ORDINANCE NO. 7433: — REQUIREMENTS APPLICABLE TO A GAS UTILITY’S STATEMENT OF INTENT TO CHANGE RATES AND RATE FILING PACKAGE UNDER THE GAS UTILITY REGULATORY ACT:   
This is the first reading of an Ordinance prescribing procedures for a gas utility company to follow as part of a Statement of Intent to increase rates under the Gas Utility Regulatory Act, as to certain required contents of their rate filing package to include specific schedules, data, and other information to be provided to the municipality. This is enacted in accordance with and to promote the City’s original jurisdiction and to ensure orderly and complete data submission that accompanies a Statement of Intent. The ordinance requires the use of prescribed forms; requires that the rate filing package be supported by affidavit; and other provisions. It provides for a waiver of these filing requirements on good cause but not a waiver of municipal original jurisdiction. It also provides for the treatment of proprietary gas utility information.

 

6. RESOLUTION – APPROVAL OF AMARILLO CONVENTION AND VISITOR COUNCIL 2013/2014 BUDGET: 
This resolution approves the 2013/2014 Amarillo Convention and Visitor Council budget with funding from hotel/motel occupancy tax revenue collected within the City.  The Amarillo Convention and Visitor Council performs tourism, convention and cultural events, promotions and recruitment efforts for the City.

 

7. APPOINTMENTS – BOARDS AND COMMISSIONS:  Appointments are needed for the following boards:

Airport Board

10/09/2007 Michael Cruz 10/01/2013

11/23/2010 Robert Dempsey 10/01/2013

10/09/2007        Lawrence Walker 10/01/2013

11/23/2010 John Whitaker 10/01/2013

Board of Hospital Managers

3/05/2013            Rakhshanda Rahman      10/01/2013

9/13/2011            Rodney Ruthart                10/01/2013

 

8. CONSENT AGENDA:  It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

 

A. Award – Decant Bypass Line Improvements – River Road Wastewater Treatment Plant:

Award to low responsive bidder: Amarillo Utility Contractors, Inc. — $149,230.50

This item awards a contract to replace and extend the sixteen inch decant bypass line from the disinfection and filtration building to the equalization basin at the River Road Wastewater Treatment Plant. The bid price is 6% less than estimated.  Funding for this project is available from the approved Utilities Division Capital Improvements budget.

 

B. Approval – Airport East Terminal Drainage Project:

KSA Engineers, Inc. (KSA) — $123,500.00


This item approves Work Order #13 with KSA Engineers to provide construction administration and testing services for drainage improvements on the east end of the Rick Husband International Airport. KSA will provide a resident project representative. The approved Federal Aviation Administration (FAA) project budget provides 90% of the costs. The local 10% match is available in the approved Airport Capital Improvement Program project budget.

 

C. Approval – Rehabilitation of Farmers Avenue from S Western Street to Georgia Change Order #1:

Award to L.A. Fuller and Sons Construction, LTD as follows:

Original Contract $1,400,000.00

Change Order Number 1 $67,902.20

Revised Contract: $1,467,902.20

Cumulative Change %: 4.6%


This item approves a change order to the construction contract required for additional excavation and embankment work to tie into the elevation of the recently installed storm sewer. Funding for the change order is  available from the developer, Rockrose Development.

 

PUBLIC FORUM

Comments from interested citizens on matters pertaining to City policies, programs or services.

 

MISCELLANEOUS

 

1. Boards and Commissions – appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229.
Posted this 6th day of September 2013.

 

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{CC} City Commission