{CC} Regular Meeting 9/17/2013




AGENDAS

FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, SEPTEMBER 17, 2013 AT 1:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COMMISSION AT 3:00 P.M. THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Commission may take up items out of the order shown on any Agenda. The City Commission reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Commission will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Animal Control Board

Greenways Public Improvement District

                  Health Facilities Corporation

                  Library Board

                  Zoning Board of Adjustment

(2) Review and Discuss – Fiscal Year 2013/2014 City of Amarillo Budget;

(3) Review and Discuss Health and Pharmacy Insurance Stop Loss Renewal.

(4) Consider future agenda items.

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Browne; Ethridge; Castleberry; D. Bastardo, James; and TCEQ Compliance;

(6) Discuss 2012 Atmos Rate Appeal and associated matters;

(7) To deliberate regarding security devices or security audits, security personnel;

(8) Confer with attorney on referendum petition(s);

(9) Discuss Charter and upcoming 100th Anniversary; and

(10) Discuss gifts or donations to the City.

REGULAR MEETING ITEMS

INVOCATION:  Davlyn Duesterhaus, Baptist St. Anthony’s Health Systems

PROCLAMATIONS: “Constitution Week”
“Panhandle Independent Living Center”

1. MINUTES:   
Approval of the City Commission minutes of the special and regular meetings held on September 9, 2013 and September 10, 2013, respectively.

2. ORDINANCE NO. 7434: 
This is the first reading of an ordinance changing the zoning of a 0.63 acre tract and a 2.36 acre tract of unplatted land in the vicinity of Pineridge Drive and Glenwood Drive from Agricultural District, Moderate Density District, and Residential District 3 to Residential District 1 for a mix of single-family detached homes and vacant land.  This is recommended for approval by a 5:0 vote of the Planning and Zoning Commission.

3. ORDINANCE NO. 7435: 
This is the first reading of an ordinance changing the zoning of Lot 11, Block 252, Holland Addition Unit No. 9, in Section 156, Block 2, AB&M Survey, Potter County, in the vicinity of North Arthur Street and Northeast 7th Avenue from Multiple Family 1 District to Multiple Family 1 District with Specific Use Permit 172 for the placement of a Type B Manufactured home.  This is recommended for approval by a 5:0 vote of the Planning and Zoning Commission.

4. ORDINANCE NO. 7436: 
This is the first reading of an ordinance changing the zoning of Lot 1A, Block 60, Bivins Addition Unit No. 5, in Section 187, Block 2, AB&M Survey, Potter County, in the vicinity of Georgia Street and Interstate 40 from Planned Development District 185A to Amended Planned Development District 185B for the purpose of erecting a columbarium.  This is recommended for approval by a 5:0 vote of the Planning and Zoning Commission.

5. ORDINANCE NO. 7431: 
This is the second and final reading of an ordinance adopting the City of Amarillo budget for the 2013/2014 fiscal year.  This budget allows for the City to continue providing effective public services, programs and assistance to Amarillo residents in the upcoming year.

6. ORDINANCE NO. 7432: 
This is the second and final reading of an ordinance approving the City of Amarillo tax roll, setting an ad valorem property tax rate and levying a tax on all property subject to taxation within the City for the 2013 tax year.  This ordinance establishes an ad valorem tax rate of $0.31335 per $100.00 property valuation for City maintenance and operations expenses and $0.02674 per $100.00 property valuation for existing debt expenses resulting in a total ad valorem rate of $0.34009 per $100.00 property valuation.

THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE. THE TAX RATE WILL EFFECTIVELY BE RAISED BY 7.89 PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $20.59.

7. RATIFICATION – CITY OF AMARILLO TAX RATE AND BUDGET: 
Pursuant to the terms of Tex. Loc. Gov. Code, Sec. 102.007(c), the City Commission is required to take a separate ratification vote on the tax rate when the adopted budget requires more property tax revenue than did the previous year’s budget.

8. APPOINTMENTS – BOARDS AND COMMISSIONS:  Appointments are needed for the following boards:

Amarillo Local Government Corporation

03/22/2011        Ron Boyd                            09/30/2013

03/22/2011        Richard Brown                    09/30/2013

03/22/2011        Gary Pitner                          09/30/2013

Amarillo-Potter Events Venue District

10/01/2010        Bill Brewer                          10/01/2013

11/01/2002        Glenn McMennamy            10/01/2013

10/01/2004        Vance Reed                        10/01/2013

11/01/2002        Terry Wright                      10/01/2013

9. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase – Amarillo Police and Airport Police Uniforms:

Award to low responsive bidder:  Nardis Public Safety, Inc. — $57,840.00


This item awards an annual supply agreement for the purchase of uniforms for both the Amarillo and Airport Police Departments. The uniforms are stocked as inventory and distributed to officers as replacements for worn-out uniforms and to issue to new officers. The average unit price reflects a 4.56% decrease from last year contract.  Funding for these purchases is in the approved departmental quartermaster inventory budgets.

B. Purchase – Radiological Monitors:

Award on GSA State and Local Disaster Purchasing Program:

Government Scientific Source, Inc. — $222,879.80


This item awards a contract for the replacement of Personnel Contamination Monitors for an emergency off-site monitoring and decontamination center to be operated by the Office of Emergency Management. The purchase includes set-up and training. The existing equipment was provided by the Texas Department of State Health Services and has reached its useful life. Funding for the purchase is available from the Department of Energy’s Agreement in Principle grant program.

C. Acceptance – Emergency Management Performance Grant Award:

Grant Amount:  $113,077.69

Grantor:  Texas Department of Public Safety, Division of Emergency Management


This item accepts the FY 2013 Emergency Management Performance Grant. Funds from this grant program are used to support the on-going program of services provided by the Office of Emergency Management to the residents of the City of Amarillo and both Potter and Randall Counties.  The funding represents a 11% reduction in funding from the current year.

D. Approval – Texas Department of Transportation Amendment to Standard Utility Agreements for Loop 335, Phase 1 – Water and Sewer:

Amount of Reduction: $61,543.77


This item approves an amendment reducing in the (TXDOT) eligible reimbursements for the City’s water and sewer relocations associated with Phase 1 of the Loop 335 Expansion. After review by TXDOT headquarters, the total work eligible for TXDOT reimbursement was reduced by $61,543.77. The City will now fund this portion through the Utilities Division Capital Improvement Program.

E. Approval – Agreement for Services with Center City of Amarillo, Inc.:

This item approves a one (1) year agreement with Center City of Amarillo, Inc. for services associated with the preservation, improvement and revitalization of the Central Business District of Amarillo. Two sources of funding are included in the agreement:

1. The City will provide $75,000.00 for administrative operations;

2. The City will provide $60,000.00 as matching funds for a Center City façade grant program up to $20,000.00 to business for exterior building improvements;

3. The Tax Increment Reinvestment Zone #1 will provide $150,000.00 for matching grants up to $50,000.00 for streetscape improvements in the City’s right of way.

F. Approval – Agreement for Services with Downtown Amarillo, Inc.:


This item approves a one (1) year agreement with Downtown Amarillo, Inc. for services associated with the implementation of the approved Downtown Amarillo Strategic Action Plan, the Tax Increment Reinvestment Zone No. 1 (TIRZ) Project and Financing Plan, and the Civic Center Area Redevelopment Plan for the revitalization of downtown Amarillo.  In consideration for these services, the City of Amarillo is to provide $276,298 in total funding.

G. Approval – Purchase Public Utility Easement:

Purchase Amount:  $34,079.10


This is a purchase of a 20 ft. permanent easement and a 50 ft. temporary construction easement for a future 18-inch sanitary sewer line in Section 45, Block 9, BS&F, Potter County, from  Cryogenics Research & Development, Inc.

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Planning and Zoning Commission, minutes of August 26, 2013

2. Boards and Commissions – appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. 
Posted this 13th day of September 2013.

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{CC} City Commission