{CC} Evening Meeting 10/1/2013




AGENDAS

FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, OCTOBER 1, 2013 AT 4:00 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COMMISSION AT 5:30 P.M. IN THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Commission may take up items out of the order shown on any Agenda. The City Commission reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Commission will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Animal Control Board

Civil Service Commission

Community Development Advisory Committee

Construction Advisory and Appeals Board

Health Facilities Corporation

                  Potter County Appraisal District

                  Randall County Appraisal District

                  Traffic Commission

                  Zoning Board of Adjustment

(2) ETJ Development Standards Presentation and Discussion.

(3) Consider future agenda items.

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Browne; Ethridge; Castleberry; D. Bastardo; and TCEQ Compliance;

(6) Discuss 2012 Atmos Rate Appeal and associated matters;

(7) To deliberate regarding security devices or security audits, security personnel;

(8) Confer with attorney on referendum petition(s);

(9) Discuss Charter and upcoming 100th Anniversary; and

(10) Discuss gifts or donations to the City; and

(11) USPS – Consolidation Study.

REGULAR MEETING ITEMS

INVOCATION:  Tiller Watson, New Hope Baptist Church

1. MINUTES:   
Approval of the City Commission minutes of the regular meeting held on September 24, 2013.

2. APPOINTMENTS – BOARDS AND COMMISSIONS:       
Appointment is needed for the following board:


Library Board

07/08/2004 Denise Blanchard 07/19/2013

3. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Award – Emergency Generators for River Road Reclamation Plant:

Award to low responsive bidder: Brown Construction Services — $971,309.00


This item awards a contract for the purchase and installation of two emergency generators for the River Road Reclamation Plant. The generator systems are a requirement of the Texas Commission on Environmental Quality (TCEQ) for the wastewater permit for River Road. The estimated cost was $982,000.00. Funding is available in the approved Utilities Division Capital Improvement Program Budget for standby generators.

B. Award – Annual Supply Agreement for Clamps:

      Award by line item to low responsive bidders as follows:

Power Seal Pipeline Products $50,522.00

Lines 1-8, 17-23, 25,26

Western Industrial Supply 27,717.60

Lines 9-16, 27,32-36,42-44

Morrison Supply Company 5,550.00

Lines 11,24,28

HD Supply Waterworks 10,794.80

      Lines 37-41

K W Sharp, Inc. 8,637.90

Lines 29-31
__________
Total Award     $103,222.30


This item awards the annual supply contract for a variety of pipeline-type clamps maintained in Central Stores for various departments. The prices represent an overall 6.49% increase from last year’s supply contract prices. Funding for this agreement is in the approved Central Stores Operating Budget.

C. Award – Elevator and Escalator Service Annual Contract:

Award to best evaluated proposer: American Elevator Company, Inc. — $76,910.64


This item awards a contract for an annual service, maintenance and inspection contract for the City’s elevators and escalators. The City operates 25 elevators and escalators in various locations, many of which operate on a 24/7 basis. The contract is a one-year agreement and includes four (4) one year options to renew. Funding for the contract is available in the various departmental maintenance budgets.

D. Approval – Airfield Electric Equipment/Lighting Systems Upgrade Project:

      Award to Reynolds, Smith & Hills, Inc. (RSH) — $58,000.00


This item approves task order number #18 to provide construction administration and materials testing services for the recently awarded contract to replace the airfield lighting equipment on Runway 4-22.  The construction work will be performed by Duke Electric.  Funding for 90% of this project is available from the Federal Aviation Administration (FAA), The remaining funding is available in the approved Airport Capital Improvement Program budget for this project.

E. Approval – Aviation Clear Zone Easement:

Aviation Clear Zone Easement being 3,755 feet MSL above the plat of R&B Industrial Park Unit No. 8, in Section 72, Block 2, AB&M Survey, Potter County, from Clauddell Wright. 

F. Dedications and Acceptances:

1) A 20′ public utility easement being a 0.108 acre tract of land and a 40′ temporary construction easement being a 0.244 acre tract of land out of Section 182, Block 2, AB&M Survey, Randall County, in the vicinity of Georgia Street and Loop 335. 

2) A 40’ water line easement being a 0.119 acre tract of land and a 30’ temporary construction easement being a 0.089 acre tract of land out of Section 124, Block 2, AB&M Survey, Potter County, in the vicinity of Sanborn Avenue and Dallas Street.

4. PRESENTATION: 2013 EVERY DROP COUNTS: 
This presentation will provide an overview of Amarillo’s water usage and the conservation goals and activities for the 2013 Every Drop Counts Campaign.

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Planning and Zoning Commission, minutes September 9, 2013

2. Boards and Commissions – appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. 
Posted this 27th day of September 2013.

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{CC} City Commission