{CC} Regular Meeting 11/5/2013




AGENDAS

FOR THE AMARILLO CITY COMMISSION WORK SESSION TO BE HELD ON TUESDAY, NOVEMBER 5, 2013 AT 3:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COMMISSION CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COMMISSION AT 5:30 P.M. IN THE COMMISSION CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Commission may take up items out of the order shown on any Agenda. The City Commission reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Commission will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Health Facilities Corporation

                  Potter County Appraisal District

                  Randall County Appraisal District

(2) Presentation and Discussion – Infill Development;

(3) Presentation and Discussion from Amarillo Local Government Corporation on the status of the Downtown Redevelopment Projects, and the addition of a new hotel development partner to the team;

(4) Consider future agenda items.

B. City Commission may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Castleberry; D. Bastardo; TCEQ Compliance; and APM;

(6) Discuss 2012 Atmos Rate Appeal and associated matters; and the October 2013 rate case and any related appeal;

(7) To deliberate regarding security devices or security audits, security personnel;

(8) Discuss Charter and upcoming 100th Anniversary; and

(9) Discuss gifts or donations to the City.

REGULAR MEETING ITEMS

INVOCATION:  Mark Love, Central Church of Christ

PROCLAMATION “West Texas A&M University Scholarship Week”

1. MINUTES:   
Approval of the City Commission minutes of the regular meeting  held  on October 29, 2013.

2. ORDINANCE NO. 7439: 
This is the first reading of an ordinance changing the zoning of Lot 4, Block 43, Eastridge Unit No. 18, in Section 104, Block 2, AB&M Survey, Potter County, in the vicinity of Dahlia Street and Northeast 20th Avenue from Residential District 1 to Residential District 1 with Specific Use Permit 173 for the placement of a carport within the front-yard setback.  This is recommended for approval by a 4:0 vote of the Planning and Zoning Commission.

3. RESOLUTION CALLING A PUBLIC HEARING TO DETERMINE WHETHER CERTAIN CONDITIONS DESCRIBED HEREIN CONSTITUTE PUBLIC NUISANCES AT THE LOCATIONS STATED: 
This resolution sets the date and time for a public hearing to determine if the properties at 106 North Kentucky Street and 6696 River Road constitute public nuisances and thereby declared as dangerous structures.  A copy of this resolution will be mailed to all interested parties providing ten (10) days notice of public hearing.

4. RESOLUTION – POTTER-RANDALL COUNTY APPRAISAL DISTRICT BOARDS OF DIRECTORS: 
This resolution casts the City of Amarillo’s votes for the Potter and Randall County Appraisal District Boards of Directors.

5. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase – Hot Mix Asphaltic Concrete:
 
Award to best evaluated proposer:  RK Hall Construction Ltd. — $900,000.00


This item awards an annual contract to provide Hot Mix Asphaltic Concrete for use by the Street Department. This product is ordered and used throughout the year in the construction, maintenance and repair of paved streets and alleys. The contract provides for a one year extension. The contract is based on the purchase of an estimated 15,600 tons of material at a base price of $57.75/ton. The proposed agreement includes a clause to adjust the contract price per ton upwards or downwards based on fluctuations in the price of liquid asphalt to protect both the supplier and the City. Funding for this purchase is available in the approved FY 2013-14 Street Department Operating budget.

B. Award – Water Distribution Improvements Replacement of Water Mains:

      Award to low responsive bidder:  Amarillo Utility Contractors — $321,555.85


This item awards a construction contract for the replacement of water mains in alleys between Lakeview Drive, Blackburn Street, Parker and Travis Streets. The project will replace deteriorated and undersized water mains.  The contract award is .5% higher than the budgeted estimate.  Funding for this project is available from the approved Utilities Division Capital Improvements program budget for water main replacements.

C. Award – In-Car Video System:

      Award on HGAC Purchasing Agreement:  L-3 Mobile Vision, Inc. — $96,800.45


This item awards a contract for the purchase of in-car cameras and body microphone components for the in-car video systems for the Amarillo Police Department. The purchase is through the HGAC Purchasing Agreement and provides compatibility with existing equipment. This purchase will provide both new and replacement components. There has been no price increase since the last purchase in January 2012.

D. Approval – Water Meters Annual Contract:

      Award to low responsive bidder by lot as follows:

HD Supply Waterworks (Lots 1-5) $194,606.34

Energy Management Systems (Lot 6)     19,373.54

Total Award $213,979.88


This item approves the annual contract for the purchase of water meters.  The proposed contracts include radio read and manual meters of various sizes and fire hydrant meters. These meters are purchased and stocked as-needed.  Over the course of the year, the meters will be issued to accommodate new development and to replace existing meters that are no longer accurate or repairable. Funding for this purchase is in the approved FY2013-14 Central Stores (warehouse) operating budget.

7. PRESENTATION:  Amarillo 101 Graduation and Recognition.

7. PRESENTATION:  Amarillo 101 Graduation and Recognition.

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Planning and Zoning Commission, minutes of October 14, 2013.

2. Boards and Commissions – appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. 
Posted this 1st day of November 2013.

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{CC} City Commission