{CC} Regular Meeting 11/19/2013




AGENDAS

FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, NOVEMBER 19, 2013 AT 1:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COUNCIL CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 3:00 P.M. IN THE COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Commission may take up items out of the order shown on any Agenda. The City Commission reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Comprehensive Plan Implementation Advisory Committee

Health Facilities Corporation

(2) Presentation and report by Amarillo Convention and Visitor Council;

(3) Consider future agenda items.

B. City Council may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Castleberry; TCEQ Compliance; and APM;

(6) Discuss 2012 Atmos Rate Appeal and associated matters; and the October 2013 rate case and any related appeal;

(7) To deliberate regarding security devices or security audits, security personnel;

(8) Discuss gifts or donations to the City;

(9) Infill Development; and

(10)    City Logo and related matters.

REGULAR MEETING ITEMS

INVOCATION:  Kevin Deckard, Polk Street United Methodist Church

PROCLAMATIONS: “National Bible Week”
“National Hospice and Palliative Care Month”

1. MINUTES:   
Approval  of  the City Council  minutes of the regular meeting  held  on  November 13, 2013.

2. ORDINANCE NO. 7440: 
This is the first reading of an ordinance changing of a portion of Lots 1 and 2, Block 30, Tradewind Air Park Unit No. 8, in Section 153, Block 2, AB&M Survey, Randall County, in the vicinity of Williams Street and Southeast 42nd Avenue from Agricultural District to Residential District 3 and Moderate Density District.  This is recommended for approval by a 7:0 vote of the Planning and Zoning Commission.

3. RESOLUTION CONDUCTING A PUBLIC HEARING ON SUBSTANTIAL CHANGE TO THE 2013-2014 ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT: 
This resolution directs the City Commission consider public comments and to conduct the final public hearing on a substantial change to the 2013-2014 Annual Action Plan for the Community Development Block Grant Program. The amendment will allocate $75,000.00 in available Community Development Block Grant funding for additional improvements to the Eastridge Park. The additional work will include new ADA accessible restrooms, baseball field backstops, and shade structures. The amendment is recommended by the Community Development Advisory Committee and has been subject to public notice and comment as prescribed by the Citizen Participation Plan.

4. CONSENT AGENDA:  It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Award – Professional Services Agreement – Lift Station #32 Replacement:
Award to best evaluated proposer:

Kimley-Horn and Associates, Inc. – $629,062.00

TWDB Project #73663


This item awards a professional services contract to provide engineering services related to the replacement of Lift Station #32 located in the 5800 block of South Osage Street. Lift Station #32 is a major component of the wastewater collection system.  This facility is over 40 years old and rehabilitation is not feasible. The engineering services will include the planning and design and construction phases. The estimated construction cost is $11.6 million. Funding for this project is available from a Texas Water Development Board (TWDB) loan funded project in the amount of $377,693 and the balance from the approved Utilities Division Capital Improvement Program Budget.

B. Award – Professional Services Agreement – Georgia Street Wastewater Interceptor Design:

      Award to:  Kimley-Horn and Associates, Inc. — $246,700.00

      TWDB Project #73663


This item awards a professional services contract to provide engineering services related to the installation of a 30″ gravity flow sewer main from Wolflin Avenue at Georgia Street to 26th Avenue and also the installation of an additional gravity flow sewer main from Georgia Street at 26th Avenue to the intersection of 28th Avenue and Crockett Street.  This project will allow the abandonment of an existing lift station in the area and will provide both efficiency and increased capacity for the wastewater system in the area.    Kimley-Horn and Associates completed the original design for this project in 2007 and is recommended to provide these updated services.  Funding for this award is from a Texas Water Development Board (TWDB) loan-funded project in the above amount.

C. Award — Installation – Isolation Butterfly Valves:

Award to low responsive bidder – Mid West Fab and Construction, Inc. — $57,910.00


This item awards a contract for the purchase and installation of two (2) 30 inch isolation butterfly valves for the backwash tanks at the Osage Water Treatment Plan.  Funding for the purchase is available from the approved Utilities Division Capital Improvements Projects budget.

D. Purchase — Public Health Mobile Medical Clinic:

Award to low responsive bidder – Metro Fire Apparatus Specialists, Inc. — $317,029.00


This item purchases a mobile health screening clinic for use by the Public Health Department to deliver adult immunizations services to the uninsured and Medicaid populations of Potter and Randall Counties.  The purchase is a Texas BuyBoard purchase and meets the required functional and equipment specifications of both the Public Health Department and Municipal Garage. The equipment will be an addition to the municipal garage fleet.  Funding for the project is available from the from the 2013-2014 Medicaid 1115 Waiver allocation to the Amarillo Hospital District.

E. Sale – Property:

Sheriff Sale Property in Potter County.

F. Dedications and Acceptances:

1) A 10′ water line easement in Section 6, Block 9, BS&F Survey, Randall County, Texas

2) A 40′ water line easement and a 30′ temporary construction easement in Section 124, Block 2, AB&M Survey, Potter County, Texas

3) Three drainage easements in Sections 39, Block 9, BS&F Survey, Randall County, Texas

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Planning and Zoning Commission, minutes of October 28, 2013.

2. Boards and Commissions – appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. 
Posted this 15th day of November 2013.

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{CC} City Commission