{CC} Regular Meeting 12/17/2013




AGENDAS

FOR THE AMARILLO CITY COUNCIL WORK SESSION TO BE HELD ON TUESDAY, DECEMBER 17, 2013 AT 1:30 P.M. ON THE THIRD FLOOR, ROOM 303, CITY COUNCIL CONFERENCE ROOM, CITY HALL, 509 S. E. 7th AVENUE, AMARILLO, TEXAS, AND FOR THE REGULAR MEETING OF THE AMARILLO CITY COUNCIL AT 3:00 P.M. IN THE COUNCIL CHAMBER ON THE THIRD FLOOR OF CITY HALL.

Please note: The City Council may take up items out of the order shown on any Agenda. The City Council reserves the right to discuss all or part of any item in an executive session at any time during a meeting or work session, as necessary and allowed by state law. Votes or final decisions are made only in open Regular or Special meetings, not in either a work session or executive session.

WORK SESSION

A. City Council will discuss or receive reports on the following current matters or projects.

(1) Review agenda items for the regular meeting, miscellaneous attachments; and appointments for the following boards and commissions:  Animal Control Board

Bi-City-County Public Health Board

Comprehensive Plan Implementation Advisory Committee

Health Facilities Corporation

(2) Consider future agenda items.

B. City Council may receive reports on or discuss any of the following pending projects or matters in Work Session or Regular Meeting:

(1) Amarillo Economic Development Corporation incentive project;

(2) Possible groundwater rights transactions in Hartley, Potter, Carson, Roberts or Ochiltree Counties; including Canadian River Municipal Water Authority and related acquisitions;

(3) Downtown Development/Redevelopment (studies, progress reports, plans, proposed projects – TIRZ No. 1, Center City, Inc., Downtown Amarillo, Inc. and/or Amarillo Local Government Corporation);

(4) Proposed acquisition and disposition of real property for municipal, economic, recreational or cultural projects;

(5) Confer with attorney and discuss threatened or pending litigation or settlement of same: Burch; Zambrana; Castleberry; TCEQ Compliance; and APM;

(6) Discuss 2012 Atmos Rate Appeal and associated matters; and the October 2013 rate case and any related appeal;

(7) Discuss SPS TCRF and rate case and associated matters;

(8) To deliberate regarding security devices or security audits, security personnel;

(9) Discuss gifts or donations to the City;

(10) Infill Development; and

(11)    City Logo and related matters.

REGULAR MEETING ITEMS

INVOCATION:     Greg Dowell, Central Church of Christ

1. MINUTES:   
Approval  of  the City Council  minutes of the regular meeting  held  on  December 10, 2013.

2. ORDINANCE NO. 7442: 
This is the first and final reading of an ordinance authorizing the issuance of "City of Amarillo, Texas Waterworks and Sewer System Revenue Bonds, New Series 2014." The ordinance is associated with the City of Amarillo’s recently approved loan application to the Texas Water Development Board (TWDB) in which the City’s proposed green project qualified for TWDB assistance in the amount of $8,939,131.00 to assist with financing of wastewater system improvements.

3. ORDINANCE NO. 7440: 
This is the second and final reading of an ordinance vacating an existing drainage easement in the vicinity of Southwest 45th Avenue and Hardin Drive.  This vacation request is to increase the developable lot area within the next phase of the Teresa D’Ann residential subdivision.

4. RESOLUTION — NOTICE OF INTENTION AND DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT: 
This resolution declares the intent of the Amarillo City Council to reimburse expenditures with proceeds of future debt.  The proposed reimbursement is to consider all matters incident and related to declaring expectation to reimburse expenditures with proceeds of future debt, including the adoption of a resolution pertaining thereto (municipal garage equipment).

5. RESOLUTION — NOTICE OF INTENTION AND DECLARING EXPECTATION TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT: 
This resolution declares the intent of the Amarillo City Council to reimburse expenditures with proceeds of future debt.  The proposed reimbursement is to consider all matters incident and related to declaring expectation to reimburse expenditures with proceeds of future debt, including the adoption of a resolution pertaining thereto (drainage improvements).

6. RESOLUTION — APPROVAL OF A TEXAS DEPARTMENT OF TRANSPORTATION ADVANCE FUNDING AGREEMENT: 
This resolution authorizes the execution of an Advance Funding Agreement with the Texas Department of Transportation (TXDOT) associated with the reconstruction of Southwest 58th Avenue from Georgia Street to Washington Street.

7. RESOLUTION – TEXAS DEPARTMENT OF TRANSPORTATION:  Overveiw: This resolution authorizes the City Manager to enter into an agreement with the Texas Department of Transportation (TXDOT) for Phase II of the Loop 335 expansion from Georgia Street and I-27 east to the railroad tracks.  The City bears the entire cost, estimated at $1,264,122.00, to move city owned utilities. Under TXDOT guidelines, the City will be reimbursed 53.71% ($672,145.67) of the eligible costs. TXDOT will coordinate the relocation of other utilities associated with the expansion project.

8. CONSENT AGENDA: 
It is recommended that the following items be approved and that the City Manager be authorized to execute all documents necessary for each transaction:

A. Purchase – Liquid Ferrous Chloride:

      Award to low responsive bidder: OFS, Inc. — $116,820.00


This item approves the annual contract for the purchase of liquid ferrous chloride.  This chemical is used by the City Wastewater Collection Department to help control odors in the system.  The annual contract is for approximately 180,000 pounds of product delivered in a liquid form.  The purchase represents a 12.32% increase from January 2013 purchase.  Funding for this purchase is in the approved FY 2013/2014 Wastewater Collection Department operating budget.

B. Purchase – Fire Trucks:

Award on Houston Galveston Area Council of Governments (HGAC) Cooperative Purchasing Contract to Hall Buick, Pontiac GMC — $1,602,894.00


This item approves the purchase of two pumper fire trucks and one ladder fire truck for the Amarillo Fire Department.  The purchases are scheduled replacements for a 1995 and 1996 IHC fire pumper trucks and one 1998 American ladder truck that have all surpassed their useable lifespan. These replacement units are recommended for purchase on the cooperative purchasing contract to ensure consistency across the fleet. Doing so allows for common training, quicker repairs, and reduces down time. This purchase represents a 6% decrease from the last purchase in 2012. Funding is available in the approved FY 2013/2014 Municipal Garage Budget.

C. Award – Asphalt Distribution Truck Purchase:

Award on BuyBoard Contract to Freightliner of Austin — $157,946.69


This item is the scheduled replacement of a 2003 IHC Distributor Truck which has exceeded its useable life. The purchase of the Freightliner Asphalt Distributor represents no change in cost from May 2012. The equipment is used by the Street Department for seal coating, alley sealing and street repair, which begins in June.  Funding for this purchase is available from the Municipal Garage Rolling Stock Fund.

D. Approval – City of Amarillo Health Care Benefit Plan:


This item adopts City of Amarillo Health Care Benefit Plan for the 2014 plan year.  Proposed changes to the Plan are necessary to comply with recent changes to federal healthcare law and to continue the City’s practice of evaluating and recommending changes to the Plan to ensure it is operated in the most effective and efficient manner possible.

E. Approval – Aviation Clear Zone Easements:

1) Aviation Clear Zone Easement being 3,700 feet MSL above the plat of Big Texan Addition Unit No. 2, in Section 91, Block 2, AB&M Survey, Potter County, from Dipak Patel.

2) Aviation Clear Zone Easement being 3,755 feet MSL above the plat of Centerport Addition Unit No. 5, in Section 72, Block 2, AB&M Survey, Potter County, from Richard David. 

PUBLIC FORUM
Comments from interested citizens on matters pertaining to City policies, programs or services.

MISCELLANEOUS

1. Boards and Commissions – appointments as listed on attached.  Amarillo City Hall is accessible to individuals with disabilities through its main entry on the south side (Southeast 7th Avenue) of the building.  An access ramp leading to the main entry is located at the southwest corner of the building.  Parking spaces for individuals with disabilities are available in the south parking lot.  City Hall is equipped with restroom facilities, communications equipment and elevators that are accessible.  Individuals with disabilities who require special accommodations or a sign language interpreter must contact the City Secretary’s Office 48 hours prior to meeting time by telephoning 378-3013 or the City TDD number at 378-4229. 
Posted this 13th day of December 2013.

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{CC} City Commission